The budget module displays various metrics that help you understand the status of training expenditure. This article explains how to interpret them correctly.

• What information does the budget show?
  • Consumed
  • Committed
  • Available
  • Practical example
• How to use this information?
  • Expense control
  • Prevention of deviations
  • Decision making
  • Common mistakes
• Recommendations
  • Note

What information does the budget show?

For each budget, you will mainly see three values:

• Consumed
• Committed
• Available

 Understanding these three concepts is key to correctly interpreting the status of the budget.

Consumed

The consumed amount is what has already been recorded as expenditure.

Includes:

• Expenses entered in training activities
• Costs already allocated to the budget

This is the actual expenditure that has already been made.

Committed

The committed represents expected costs or those pending full registration.

For example:

• Ongoing training activities with estimated cost
• Expenses that have not yet been recorded as final

This is an estimate of future expenditure.

Available

The available is the amount remaining to be used.

It is calculated as: Total budget – consumed – committed

This is the money you can still use.

Practical example

Suppose a budget of €10,000:

• Consumed: €4,000
• Committed: €2,000
•  Available: €4,000

This means:

• You have already spent €4,000
• You have another €2,000 planned
• You can spend up to €4,000 more without exceeding the budget

How to use this information?

Expense control

• Check the consumed to understand the real expenditure
• Check the committed to anticipate future costs

Prevention of deviations

• If the available is low → risk of exceeding the budget
• If the committed is high → there are significant future expenses

Decision making

You can use this information to:

• decide whether to launch new training programs
• adjust the budget
• redistribute expenses among items

Common mistakes

• Thinking that the consumed reflects all expenditure
• Ignoring the committed
• Not checking the available before planning new actions

 This can cause budget deviations.

Recommendations

• Regularly review the budget
• Take into account both the consumed and the committed
• Use the available as a reference before approving new expenses

Note

The metrics update automatically based on:

• the recorded expenses
• the training activities
• the distribution among budgets