Manage users in Biostar 2.0

Important: To manage users, you must first configure Biostar. Check the related articles for more information. This article is intended for Endalia HR users with Administrator profile.

Access, time, or attendance registration in Biostar is not understood without managing the users themselves, an active part in all processes. Do you want to know more about this feature? Don't miss the following tips.

Within the Configuration hub, click on the Time Registration > Biostar Users module.

Next, you are presented with two tabs:

• Created Users: People listed in both Endalia and Biostar records, with their respective linkage.

• People without user: Those employees who need to use Biostar functionalities, thus must be assigned to this software. To do this, click on this last tab, select the user(s) from the list by checking their respective box, and click on the Link User button, which you will find in the toolbar. Once the users and their corresponding codes are chosen, click on Link.

Finally, under Time Management > Period Registration, their list will be integrated. Click on the History button in the toolbar to access all available information on the subject:

Note: In Configuration > Time Registration > Module Options > Registration Mode > Physical Devices (Biostar) > Edit, you have the option to Activate user automatic integration. If you choose to use it, the Biostar Users screen (see image above) will be merely informative, and it will not be possible to add new users or map Endalia-Biostar users. Only if it is deactivated, you will be able to use the functionalities described in step 2 of the present guide.

New functionalities in user management

User integration between Endalia and Biostar

Users registered in Endalia are integrated into Biostar, with user authentication available via fingerprint, PIN, card, or facial recognition, depending on the acquired device features.

To improve user management, synchronization or mapping of users between Biostar and Endalia has been automated:

• User deletion: If a user is deleted in Biostar, the mapping with Endalia is automatically deleted. The same occurs if a user is removed in Endalia; the map in Biostar is also erased.

• Historical employee: If an employee is archived in Endalia, their account is disabled in Biostar. If reactivated in Endalia, it is automatically re-enabled in Biostar.

Two behaviors in user management

1. Active user integration:
   In this case, the Biostar Users screen operates in viewing mode only, thus it is not possible to add new users or map users between Endalia and Biostar.

   • Automatic user generation: The system automatically creates a user in Biostar using the employee ID shown in the URL. If the ID is already occupied, you must manage it to correctly create the user.

   • Biostar User column fill: The Biostar User column will be filled when the employee's first record is made in Biostar.

   • Editing functionality: If user integration is automatic, you can now edit user mappings with employees. Through the Edit linked user process, a modal will appear where you can select another Biostar user not yet mapped. Subsequently, you will have the option to automatically retrieve periods, selecting a start date until the current day, in addition to being able to delete records from other sources (such as the web and mobile), as already allowed in period recovery funneling.

2. Inactive user integration:
   When user integration is inactive, the Employees without user screen allows mapping users from Endalia with the list of users from Biostar. You can also remove the employee's linking or mapping with Biostar User from the Created Users tab.

   Important: If this type of integration is in operation, it is not recommended to switch to active integration, as some automatic functionalities will not be available.

With these changes, user management in Biostar becomes much more agile and automated, offering new functionalities for editing and period recovery, optimizing the synchronization process and improving the user experience on the platform.