Special Compensation

Important: this article is intended for Endalia HR users with an Administrator profile.

In addition to scheduling, it is necessary to return the extra time the employee dedicates to the company in different forms. Take a look at this article to see everything this feature offers.

Content of this article:

• Special Compensation

Special Compensation

First, it is necessary to configure the compensation by period before proceeding with this action. To do this, go to the following path: Setup > Schedule and time log > Special Compensation. In the tab of the same name, open the Settings section. Enable the option first, then proceed to manage the configurable period for adjustment of compensations, which by default, the system offers the monthly option. Don’t forget to click Save changes, in the side modal window to make your preferences effective. 

To generate the first period, it will always operate in a 'draft' state and can be viewed from the Time Control, being created with the following logic:

       - If the start date is before today's date, it will be created in the current month with completion in the current/subsequent.

       - If the start date is after today's date, it will be created in the previous month with completion in the current month.

1. Now, proceed to the period configuration itself. Within the hub Time, click on Time Control > Compensation. On this screen, you have an initial listing with periods in active phases, opening, editing, or review, and closed periods will be in History:
2. On the next screen, you can see a list of employees with pending and validated compensations, with various data. To review how an employee's compensation record has turned out, you can click on them or click edit:
3. Now, on the next screen, you can see various data: the total time to be compensated, the compensated, etc. Go to shift variations to start compensation. In this section, you can see the hours to compensate and the time worked versus scheduled. Now you must decide on the compensation time: Mixed (a mix of time and salary), only salary (that is, to be compensated in the employee's payroll), or by hours (that the excess time is included in the employee's vacation and absences, so they can use it at their discretion):
4. You can perform the same action with special hours i.e., with those employee requests for extra time to continue working at a specific moment. You can find this feature right below "Variations", i.e., in the next section:
5. Once your preferences are set, it’s time to Save, or Save or Validate, buttons you will find on the left side of the screen, shaded in blue, just below the employee's name.If you choose the first option, compensations will remain in Pending status (the first tab on the main screen, mentioned earlier in point 2) and if you opt for the second, they will be validated and at the end of the period will be compensated to the employee.
6. At the end of the compensation period (the end date of compensation that you configured earlier, before starting this process), all data found in the Validated records will be incorporated directly into the employee's time management, for them to use it, in the case of compensated hours. In the case of salary, the process will continue through payroll, where it will require a subsequent validation by the managers in that specific module.
7. You can decide to automatically validate all compensations at the end of compensation date based on preloaded data (positive if there is excess or extension) or require manual validation action through the manager or responsible with the following option in the settings, where the preloaded data is always 0:
   
   

You may also be interested in:

• Segment Recording
• Day Records/Time Balance

Additionally, you can check our glossary, available at this link.